The Westchester Cycle Club (WCC) collects personal information for use in running the club. This information is required to perform club functions such as mailing and e-mailing of newsletters.
WCC collects your name, address, phone number, and other optional information such as, but not limited to, e-mail address, ride level preferences, and volunteer status. If you participate in a club ride, we will ask you to sign a release and provide your name, signature, and emergency phone number.
The Membership Officer is responsible for the collection, maintenance, and accuracy of all personal information collected in association with membership activities by WCC.
The Ride Incentives Officer is responsible for collecting release forms containing personal information. Release forms are only used for "ride leader incentives" (a bonus program) and insurance issues, and the personal information contained on the release forms is not used by the club for any other purpose.
WCC does not release personal information to commercial interests. WCC may, at the discretion of the Executive Board, release personal information to non-commercial groups who wish to contact our current and/or former members for cycling related activities. The personal information is only released for one time use. WCC will never release e-mail addresses to third parties for any reason.
E-mail addresses are not distributed to members, but a member may contact another member via e-mail using a mechanism on our web site that does not disclose the recipient's e-mail address. If a member chooses to use this mechanism, the contacted member will see the sender's e-mail address.
Members can volunteer to become Ride Leaders, and lead rides for the club. All scheduled rides are posted on our public web site. We publish the leader's name, and phone number (if supplied by the member and the member has explicitly not opted out of displaying their phone number). If a ride leader has supplied WCC with an e-mail address in order to use our web-based ride schedule administration system, a mechanism on our site will publish that person's name and allow that person to be contacted via e-mail by the general public without publishing his/her address on our web site. If the member chooses to reply to the e-mail, the original sender will see the member’s e-mail address.
All personal information given to the club is deemed to be public to other club members, except user names and passwords. User names are only visible to the WCC staff and passwords are encrypted and known only to the originating member. Personal information is never given to the general public. WCC may aggregate membership information for public release, but it would not contain any personally identifying information.
Members can request that WCC not disclose their personal information to other WCC members, or any other groups, by visiting our web site or by contacting the Membership Officer. Former members that do not want WCC to retain their personal information should contact the Membership Officer.
Online data security
WCC keeps certain personally identifiable information on our web server which is connected to the Internet. This information is backed up daily to a machine in Westchester. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet or method of electronic storage is 100% secure, however. Therefore, while we strive to use best practices to protect your personal information, we cannot guarantee its absolute security. If we detect or learn of any breach of security, we will inform affected members.
Web site issues
When anyone accesses our web site, we gather certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.
This information does not identify individual users. We use it to analyze trends, to administer the site, to determine users' browsing tendencies, and to gather demographic information about our readership as a whole.
We do not link this automatically-collected data to personally identifiable information. We do not share our analysis of this information with any other party.
We use both session ID cookies and persistent cookies. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you exit your web browsing software.
A persistent cookie remains on your hard drive for an extended period of time. If you agree to allow any mechanism on the WCC site "remember your username" and/or "remember your password," we store a persistent cookie on your computer that includes your user name and password in plain text. WCC recommends that you use a unique password for our site (not the same password you may use on other sites). We will delete the cookie if you choose not to remember your user name and password. You can remove persistent cookies by following directions provided by the manufacturer of your web browsing software.
If you configure your browser to reject cookies, certain areas of our site, such as the online membership and ride leader administration systems will not work.
No third parties are allowed to read or write cookies associated with our site. No third parties write their own cookies on your computer as you visit our site.
We may from time to time have advertising on our site. We do not track clicks or provide other information to the advertiser when you click on an ad, other than what your browser provides.
Links to other sites
This web site contains links to other sites that are not owned or controlled by WCC. Please be aware that WCC is not responsible for the privacy practices or content of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies only to information collected by this web site.
Changes in this privacy statement
We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, it will be reflected in this statement, and we will notify members by means including but not limited to e-mail, our newsletter, or a notice on our home page.